Mastercard Foundation

Banque, Assurance, Finance
Dakar, , Sénégal

Mastercard Foundation

Banque, Assurance, Finance Dakar, , Sénégal

Office Coordinator

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  • Lieu de travail Dakar, Sénégal| Sénégal
  • Date d'expiration 17 Septembre
  • Secteur d'activité Banque, Assurance, Finance
  • Nombre de postes 01

If you are an experienced office coordinator looking to increase your impact, read on!

THE OPPORTUNITY


  • Reporting to the Health, Safety, Security, Facilities & Travel, the role will play a key role in providing Ensure safe & Smooth running of office premises & workspaces and supporting all aspects related to, Facilities, Health, Security and Travel for local office operations.

WAYS YOU CAN CONTRIBUTE

  • Provide assistance to the security team in ensuring the safety and security of all employees and visitors while on site.

  • Participate as a member in the Joint Health, Safety and Wellness Committee and ensure the Country Office meets government regulations on matters health, safety, and environmental standards

  • Support the Facilities Manager in the delivery of all facilities management services in line with agreed service level agreements with suppliers ensuring we have consistent service

  • With the support of the Facilities Manager, support in conducting workplace inspections and audits and ensure all findings are documented, owned and completed as required.

  • Proactively report or log any observations, service issues or failures into the facilities helpdesk system as and when required so as to provide proactive service to staff

  • Ensure effective financial management through adhering to company purchasing procedures.

  • Working with the Facilities Manager to ensure that the space planning data base is updated and maintained on a regular basis.

  • Participate in Compliance reviews and ensure that all non-conformances and opportunities for improvement are brought to the attention of the Facilities Manager.

  • Prepare purchase orders, review and process invoices as per the laid down guidelines

  • Support onsite supervision and coordinating work of contractors and suppliers

  • Sort and distribute all incoming mail and prepare packages for courier.

  • Provide assistance in the onboarding process by ensuring new hire workstations, business cards and other facilities requirements are set up

  • Provide administrative support to the Head and team of Health, Safety, Security, Facilities and Travel as maybe required

  • Coordinate meeting and event logistics including room bookings, catering, prepare meeting materials as maybe required.

  • Create, maintain and update the team onsite files and records for the country office

  • Act as and “Ambassador” for the Country office by welcoming and directing guests appropriately and answering all internal and external calls promptly and politely.

  • Handle emergency calls related to the office and coordinate resolution accordingly, on-call 24/7.

  • Provide assistance with special projects.

  • Work with the travel coordinator to support the team’s global travel arrangements when required.

  • Provide assistance to other administrative staff when required.

  • Any other tasks as maybe required from time to time.

  • Participate in supplier performance review process.

Who You Are

  • Bachelor’s degree or Higher Diploma in Business related field or any related field

  • Minimum 5-7 years of experience in an Office Administrative role in a fast-paced environment. Local experience preferred.

  • Facilities Management experience is an added advantage

  • Able to work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.

  • Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).

  • Strong communication skills in English; written and spoken, and ability to communicate in Kinyarwanda. French is an added advantage.

  • Flexible, adaptable, and able to execute a range of job duties and changing priorities.

  • Possess excellent communication skills with the ability to articulate information to a variety of constituents across cultures.

  • Possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.

  • Financial management knowledge.

  • Detail-oriented with a demonstrated ability to consistently and effectively produce high quality work.

  • Excellent interpersonal skills, exhibiting grace under pressure.

  • Excellent initiative and possess a "take charge" attitude and sense of ownership.

  • Ability to set and achieve clear objectives.

  • Service oriented with a willingness to take on a variety of tasks/activities.

  • Flexible, adaptable, and able to execute a range of job duties and changing priorities.

  • Possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.

  • Possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.

  • Demonstrate a commitment to Mastercard Foundation’s values and vision.

Deadline for Applications is June 29 2022.




100 à 499 personnes

Multinationale

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