Job Title: HR Coordinator Assistant (M/W)

Type of contract: Permanent contract – Only local contract available

Language requirements: French and English. Primary language of work - French

Medecins sans frontieres is an international non-governmental medical humanitarian organisation founded in 1971. It provides medical assistance to populations whose lives or health are threatened by armed conflict, epidemics, pandemics, natural disasters or exclusion from healthcare.

Job description

Under the supervision of the Office Manager, the RH Coordinator Assistant will implement HR and administrative procedures to ensure document traceability and compliance with the country's collective bargaining agreement and labor laws. He/she supports the Office Manager in implementing the office's HR and administrative strategy.

Reporting to the Office Manager, the HR Coordinator Assistant is responsible for:

Tasks

1.   Ensure implementation of HR procedures for internal office staff and host staff (IMS and LHS).

·   Contributes to and implements HR and Admin policies, procedures and tools

·   Initiates change management actions

2.   Ensure compliance with collective bargaining and labor law regulations within the office.

·   Manages the implementation of the internal regulations and takes action to ensure that the internal regulations are respected within the office.

·   Manages HR legal issues (in relation to the labor code, collective agreement, CNPS, etc.).

·   Prepares local contracts and encodes them in the applicable systems

3.   Manage staff administrative files

·   Ensures compliance of administrative files with labor code requirements

·   Maintains a database of the office's permanent/temporary staff

·   Gère le suivi des présences, absences et congés - Manages attendance, absence and leave records

4.   Manage recruitment projects

5.   Manage skills development for LHS host and internal staff

6.   Coordinate hosting activities (staff relocated to Abidjan) - IMS: International and LHS: local staff

7.   Contribute to the development of Hosting and Mobility Support activities.

Job Profil

·   Education: Minimum BAC + 4/5 in human resources, law or administration

·   Knowledge of labor law, social legislation, administrative law and litigation procedures;

·   Comfortable using shared folders

·   Experience in developing HR policies and procedures

·   Experience in managing recruitment assignments

·   Experience in managing files with the FDFP (Fonds de Développement de la Formation Professionnelle)

·   Experience in payroll management

·   Experience in team management

·   Good command of French and English (oral/written)

·   Office suite skills

·   Experience with MSF or other ONG in developing countries or with multinationals desirable.

Required quality

·   Strong sense of organization and autonomy

·   Have a good writing skills and excellent oral and written communication skills;

·   Excellent interpersonal skills and the ability to combine analysis and synthesis with rigor and method in your work;

·   Be dynamic, motivated to work, respectful and committed;

·   Willingness to learn and develop professionally;

·   Have the ability to work in multidisciplinary and multicultural environment;

·   Have an advanced level in the office suite;

·   Be customer and result oriented.

 Submission of application

Applications must include the following 4 elements:

1. A cover letter;

2. A detailed curriculum vitae;

3. A copy of diplomas obtained;

   4.   Contacts of three (3) reference persons

Application specifying as Subject : « Application on the position of HR Coordinator Assistant »,must be submitted by email to  rh_msfocb_abidjan@yahoo.fr no later than 10th  May 2024 at 23:59 GMT.

 Only shortlisted applicants will be contacted. All applications will be treated with the strictest confidentiality.