Role Purpose

• Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Building Operations Coordinator (BOC) will manage a range of hard services and provide the necessary support to ensure the efficient and effective running of the site.

What This Job Involves

• Creation and adherence of planned maintenance regime for Clients assets

• Follow up on maintenance planned by Landlord

• Attendance to unplanned maintenance activity

• Response and activity relating to Trouble Ticket (remedy) requests- responding within agreed SLA’s

• Management and tracking of Building Operations stock including but not limited to:

• Bulbs

• Filters

• Power supplies

• Management of local supplier base providing maintenance, project activity and reactive repairs

• Tracking of utility usage (electric, water, gas) and creation of innovative ideas to remove impact on the environment.

• Liaison with relevant regulatory bodies including Safety groups- putting in place action plans when appropriate

• Oversee Building Operating and Maintenance manuals- managing updates when necessary.

• Site Inspections(with other members of Facility Team) and not limited to

• Support of daily cleaning inspection

• Heating, ventilation, air conditioning

• Landscaping (when present)

Moves/Adds/Changes

• Desk Assignments

• Furniture stock ordering and management

• Occupancy Tracking

• Small Project Management / Creation of Budget & Activity Plan for Site Improvements:

• Refurbishments

• Renovations

• Expansions

• Liaison with:

• Deskside/IT

• Global Telecom

• Global Security (for systems & devices)

• Global A/V

• Security Guards Coordination (when present on site)

• Other Building Operations Coordinators on client sites.

• Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training

• Raise purchase orders

• Deputise / provide cover for Office Services Coordinator / Facilities Manager when appropriate.

• All other tasks and duties as assigned
  
  

• Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sounds like you? To apply you need to have :

• Knowledge of statutory and regulatory maintenance requirements for Clients assets as well as of Contract Management.

• Problem solving

• Good decision making

• Excellent written/verbal communications

• Spreadsheet and word processing

• Customer focused

• Good inter-personal skills

• Assertive

• Attention to detail

• Previous experience of working within a in a high profile corporate environment

• Previous reception or hospitality experience

• Education: Diploma/degree level in technical discipline
  
  

What You Can Expect From Us

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...